Preparing a Form W-2
Block 1 – Wages, tips, other compensation
This amount would not include any designated housing allowance. Include all other wages, bonuses, gifts, non-substantiated reimbursements, the value of any non-cash gifts, and any other amounts given to the pastor that are not qualified fringe benefits.
Block 2 – Federal income tax withhold
Include any amounts you withheld from the pastor’s wages and paid by filing IRS form 941.
Block 3 – Social security wages
This block should have a zero or the word “none” in it. Ministers are not employees for Social Security purposes, and they do not have Social Security wages through their employers (churches).
Block 4 – Social security tax withheld
This block should have a zero or the word “none” in it. Ministers are not employees for Social Security purposes, and they do not have Social Security tax withheld through their employers (churches).
Block 5 – Medicare wages and tips
This block should have a zero or the word “none” in it. Ministers are not employees for Medicare purposes, and they do not have Medicare wages through their employers (churches).
Block 6 – Medicare tax withheld
This block should have a zero or the word “none” in it. Ministers are not employees for Medicare purposes, and they do not have Medicare tax withheld through their employers (churches)
Blocks 7 – 11
Leave these blocks blank.
Block 12 –
Employee benefits are reported in block 12. A code is listed to identify the type of benefit and the amount provided is listed following the code. Here is a list of the most common codes used by churches:
The value of group-term life insurance which is also included in block 1: “C”
The elective deferred salary contributed to a 401(k)-retirement plan: “D”
The elective deferred salary contributed to a 403(b)-retirement plan: “E”
Moving expenses reimbursed to the employee (not included in block 1): “P”
Employer contributions to a medical savings account: “R”
Employer contributions to a health savings account: “W”
Block 13 –
Check the “Retirement plan” box if employee or employer contributions are made to a retirement plan.
Block 14 – Other
The housing allowance is reported here. List the amount of designated housing allowance and label it “Minister – see Schedule SE Housing Allowance”.